Senior Administrative Support Specialist
Chantilly, VA 
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Job Description
Senior Administrative Support Specialist
Job ID 10507
# Positions 1
Job Location US-VA-Chantilly
Experience (Years) 10
Category Human Resources
Overview

Capstone Corporation seeks a Senior Administrative Support Specialist to support the MAXIMO Core Advanced Systems Technology (AS&T) Support Services for the National Reconnaissance Office in Chantilly, VA.

Responsibilities
    Provides general administrative support to the AS&T groups as directed by the Government.
  • Maintains the Group, Division Chief, and/or Deputy Division Chief calendars, assists with travel and training requests, communications flow into and out of the divisions, and official documentation requirements mandated by Records Management.
  • Provides technical editing, typing, and graphics services for the production of documents and presentations.
  • Ensures compatibility between the contractor's data processing system and those of the NRO, such that data shall be provided electronically in a timely manner.
  • Processes NRO Badge Requests (Form NP5-04). Submit badging system requests and escort visitors as needed. Government Program Security Officer (PSO) will provide guidelines and criteria for submitting Frequent Visitor Picture Badge Requests.
  • Receives and distributes mail.
  • Schedules conference rooms, as directed by the Government.
  • Supports AS&T personnel with help desk related needs and submit trouble tickets on their behalf.
  • Aids in tracking and maintaining email group lists and security access groups.
  • Coordinates with the Help Desk to facilitate email membership changes and security group access membership changes.
  • Independently operates and interacts with various Department of Defense (DoD) and IC agencies to coordinate a variety of complex executive meetings and conferences including travel to conferences and meetings, as required.
  • Makes and submits passport and visa requests, plane, hotel, and car reservations.
  • Completes or gives guidance on travel accountings.
  • Prepares, coordinates, and monitors correspondence with the office(s) at the travel destination point(s) and any other offices involved in subject travel.
  • Sends clearance requests for travel certifications as required.
  • Initiates and tracks all FO acquisition requests to arrange for the purchase of administrative supplies.
  • Performs backup Administrative duties for AS&T.
  • Provides executive assistant support to senior office leaders as directed by the Government.
Basic Qualifications

Minimum education and experience:

  • Bachelor's Degree in technical or business related discipline.
  • Minimum of ten (10) years of relevant experience.
  • Two (2) years of NRO experience; Or Four (4) years of IC or DoD experience.

Minimum qualifications:

  • Executive level writing skills
  • Demonstrated experience providing executive level administrative support.
  • Proficiency with Microsoft Office Products.
  • Knowledge of DOD travel practices and procedures.
  • Background knowledge of administrative processes for DoD, IC and NRO office communications and IT equipment.

Clearance:

  • TS/SCI.

#LI-CAP

EEO statement

EOE minority/female/disability/veteran

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Disabled/Vet/Minority/Female/Sexual Orientation/Gender Identity

 

Job Summary
Start Date
As soon as possible
Employment Term and Type
Regular, Full Time
Required Education
Bachelor's Degree
Required Experience
10 years
Required Security Clearance
Top Secret SCI
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