Administrative Assistant II

Location: North Little Rock, AR

Shift Information: Monday - Friday (8:00 am - 4:30 pm)

Position Overview/Position Responsibilities:

The Administrative Assistant will work with time keeping systems, submit daily reports, prepare purchase orders, receipt of goods, working with budgets for expense and capital purchases, scheduling appointments, making travel arrangements, coordinating meals and celebrations, maintaining visibility to the vacation calendar. The candidate must have the ability to manage multiple priorities, handle confidential information, and relate exceptionally well with all employees.

What we are looking for:

• High School Diploma - Secretarial school or college degree preferred
• Intermediate level computer skills: Microsoft Excel, Word, and Outlook
• Excellent verbal and written communication skills with all levels of management
• Excellent analytical, organizational, and interpersonal skills

What's In It For YOU:

• Safety-centric Environment with Inclusive Mindset & Culture
• Competitive Pay + Profit Sharing
• Pension Plan + 401K w/ Company Match
• Flexible Time Off: 30 Paid Days Off a Year
• Full Benefit Package (Medical, Dental, Vision, HSA)
• Free & Discounted Products @ L'Oreal Company Store
• Paid Parental Leave

Additional Benefits: Shift Differential & Opportunity for Overtime, Growing business with opportunity for advancement, Vacation purchase plan, Learning & Development Opportunities, Employee Resource Groups, Access to Mental Health & Wellness Programs, Tuition Reimbursement, Clean & Climate-controlled environment

Full Job Description below:

For more than a century, L'Oreal has devoted its energy, innovation, and scientific excellence solely to one business: Beauty. Our goal is to offer each and every person around the world the best of beautyin terms of quality, efficacy, safety, sincerity and responsibility to satisfy all beauty needs and desires in their infinite diversity.

At L'Oreal Operations, we create innovative, inclusive, and sustainable beauty together with our business partners by designing, developing, sourcing, manufacturing, and distributing over 6 billion products globally every year. We support over 36 brands across four L'Oreal divisions. We are consumer-oriented, and we act responsibly all along the value chain.

What You Will Learn:

In this role, the Administrative Assistant will work with time keeping systems, submit daily reports, prepare purchase orders, receipt of goods, working with budgets for expense and capital purchases, scheduling appointments, making travel arrangements, coordinating meals and celebrations, maintaining visibility to the vacation calendar. The candidate must have the ability to manage multiple priorities, handle confidential information, and relate exceptionally well with all employees.

• Daily management of employee time
• Coding all hours accurately
• Completing timekeeping for payroll weekly in a timely fashion
• Weekly and end of month reporting
• Support nonexempt employees to ensure proper vacation calendar management.
• Facilitating requests for contingent labor and reconciling timekeeping for contingent labor
• Distribute safety shoe and glasses vouchers.
• Obtain packaging supplies for corrugate, labels, and pallets, as well as office supplies and PPE.
• Manage department expenses and capital PO's, including submitting POs for approval, receipt of goods, logging expenses, and working with accounts payable team to ensure suppliers are paid timely.
• Handle general administrative duties such as telephone calls, organization of files, maintaining a clean and orderly workspace as well as department supply room.
• Planning and coordinating multiple visitors, meals, conference rooms, attendee PPE and organizing smaller employee/company events
• Work effectively with vendors, maintain supplies for community leased equipment, purchase and stock general supplies and manage areas in a safe, tidy, and effective manner

What We Are Looking For:

• High School Diploma - Secretarial school or college degree (Liberal Arts, Business) preferred
• Intermediate level computer skills: Microsoft Excel, Word, and Outlook
• Excellent verbal and written communication skills with all levels of management
• Excellent analytical, organizational, and interpersonal skills

As an integral part of our culture at L'Oreal, wellness is at our core. We not only offer a generous Benefits Package (Medical, Dental, Vision, 401K), we also offer flexible time off, work from home days, and a pension plan! Additionally, you will have access to company perks such as Makeup, Skincare, and Fragrance! Employees receive a stipend for L'Oreal products as well as VIP Access to L'Oreal's Internal Shop for Discounted Products, and other perks such as Monthly Mobile Allowance, discounted gym memberships, and ERGs.

Additional Benefits Information As Follows:

• Competitive Benefit Package (Medical, Dental, Vision, 401K, Pension Plan)
• Flexible Time Off (Paid Company Holidays, Paid Vacation, Vacation Buy Program, Volunteer Time, Summer Fridays & More!)
• Access to Company Perks (VIP Access to L'Oreal's Internal Shop for Discounted Products, Monthly Mobile Allowance)
• Learning & Development Opportunities (Unlimited Access to E-learnings, Lunch & Learn Sessions, Mentorship Programs, & More!)
• Employee Resource Groups (Think Tanks and Innovation Squads)
• Access to Mental Health & Wellness Programs

Don't meet every single requirement? At L'Oreal, we are dedicated to building a diverse, inclusive, and innovative workplace. If you're excited about this role but your past experience doesn't align perfectly with the qualifications listed in the job description, we encourage you to apply anyways! You may just be the right candidate for this or other roles!

We are an Equal Opportunity Employer and take pride in a diverse environment. We would love to find out more about you as a candidate and do not discriminate in recruitment, hiring, training, promotion, or other employment practices for reasons of race, color, religion, gender, sexual orientation, national origin, age, marital or veteran status, medical condition or disability, or any other legally protected status.

If you are a qualified individual with a disability or a disabled veteran, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings or apply for a job on this site as a result of your disability. You can request reasonable accommodations by contacting [emailprotected]. If you need assistance to accommodate a disability, you may request an accommodation at any time.

Our Safe Together Plan: Your safety is our highest priority. We will proceed with caution and adhere to enhanced protection standards to ensure our sites are safe for all employees. We must all operate with the shared responsibility for each other's health & safety in mind.